Since this is a large data set, it would be a huge time sink to manually transform the data into the desired format. Check out 3 ways to Transpose your data in Excel. The second and third examples will be dynamic. For a simple transpose, you just need the COLUMN of the current cell as the row and the ROW of the current cell as the column. I have a large data file, it has all monthly sales qty by column, I need to combine them with another data file, with has all monthly data by row. But it does not seem to be the appropriate application for the analysis of large datasets. You May Also Like the Following Excel Tutorials: Sumit, Your technical knowledge and clear, logical thinking alone are impressive. Select the range A1:E2. Hands-on big data. Below is a demo showing the entire process. Paste Special can do a lot of amazing things, and one such thing is to transpose data in Excel. For the end user, if there is a huge data, this transpose will be very useful and it saves a lot of time instead of typing it and we can avoid duplication. Question: (Closed) Transpose large excel data containing thousands of rows. The 'Paste Special Transpose' option is a great way to transpose data but if you want to link the source cells to the target cells, you need a few magic tricks. Here are a few things you need to know about the TRANSPOSE function: Power Query is a powerful tool that enables you to quickly transpose data in Excel. Now for some reason, if you need to transpose this data, here is how you can do this using paste special: This would instantly copy and paste the data but in such a way that it has been transposed. Cheers, Kevin, Thanks for commenting Kevin.. Power Query is super and I am trying my hands on it, ©TrumpExcel.com – Free Online Excel Training, FREE EXCEL TIPS EBOOK - Click here to get your copy, Transpose Data using Paste Special and Find & Replace, Transpose Data using Excel TRANSPOSE Function. Transposing Pivot Table Data from the Pivot Builder Option. Click on Transpose. To transpose your pivot table data, we will have a look at the following examples. A better solution to fix the data is to make use of the Transpose option as available in Paste Special menu in Excel. If you want these transposed cells to be linked to the original cells, you can combine the power of Find & Replace with Paste Special. @# as it’s a unique combination of characters that is unlikely to be a part of your data. II. The Transpose option in the Paste Special dialog box changes the orientation of the copied range or the data. D3:M4). In Excel 2013/10, you need to install Power Query as an add-in. Using INDEX formula & Helper cells 3. And the first cell of the list must be located at the first row in the worksheet. TRANSPOSE is an array formula, and because of this, we need to select beforehand a range of cells that will serve as a landing zone for all the possible answers. In the Paste Special dialog box, click on the Paste Link button. In this, D3: I4 is the copy-paste transposedoutput and D6: I7 is by transpose out… First, copy the data set and reverse it, then transpose it. We have seen transpose function in excel worksheet when we paste any data table to the worksheet, what transpose does is that it changes the position of rows and columns i.e. Step 1: Select cell D3 and enter the following formula: Notice that the formula returns a #VALUE! Transpose Magic. Go to File –> Close and Load. New Delhi. TRANSPOSE populates all the data range, instead of inserting an #N/A for all beyond the first entry. You can not delete a part of the result. Is there a way to transpose all the data at one time instead of piece by piece? In order to use this data in a pivot table for analysis, I'd like to convert it to a format like the image below: Here the customer id becomes a dimension that describes the time series data. Copy it (Control + C, or right-click and select copy). 3. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window. When the data is structured horizontally and you want to transpose it vertically, there are very manual and inefficient steps involved. Now follow the same steps as shown for Excel 2016. However, copying and pasting a large amount of data is tedious and can also give rise to errors. Select F4 and choose Transpose from the Paste dropdown in the Clipboard group (Figure D). Transpose every 5 or n rows from one column to multiple columns with VBA code If you can't apply the formula correctly, the following VBA code also can help you. Click here to download the plugin and get installation instructions. Using INDEX, ROWS & COLUMNS formulas 4. Step 2: Enter the formula below (do NOT hit ENTER!!! 1. 2. For an interesting strategy for transforming data, be sure to check out the video link below. Enter =TRANSPOSE(A1:E5) in the active cell (which should be the top left cell of the selection and press Control Shift Enter. In this case, select A18. Thanks for the PowerQuery method Sumit. And … A better solution to fix the data is to make use of the Transpose option as available in Paste Special menu in Excel. In this example, we will convert rows to the column in excel and see how to use transpose the employee salary data by following the below steps. Under the Paste Options header, select the Transpose option (it looks like this): When you mouse over this option, you’ll see a preview of the transposed data. In the Find & Replace dialog box, use the following: In Replace with: ! Step 1: Select the data (A3:B14) and press CTRL-C or the Copy button. Copy paste this newly created transposed data to the one from which it is created. The downside to this method is that it is not dynamic. This would instantly transpose the data. 1. Suppose you have the data set as shown below: Here are the steps to transpose this data using Power Query: Note that since the top left cell of our data set was empty, it gets a generic name Column1 (as shown below). When you refer (or point) a cell to another cell, the data from the original cell is reflected in the referencing cell (ex: if cell B1 points to cell A1, the contents of A1 will be displayed in cell B1. Suppose you have a dataset as shown below: This data has the regions in a column and quarters in a row. Microsoft Excel is a powerful data management tool that helps us analyze and interpret data. Select the top-left cell of the destination range. 4.7 years ago by. Suppose, if your table's range is 5x6, i.e., 5 rows and 6 columns, you must select 6x5 range, i.e., 6 rows and 5 columns, for the transposed data. There will be two windows will open at the same time – the regular Excel window and the Power Pivot window. You no longer need to highlight the result area first, nor press control + shift + enter. Figure F The original entries (with prefixes) have been converted to formulas. Power Query is a part of Excel 2016 (Get & Transform in the Data tab) but if you’re using Excel 2013 or 2010, then you need to install it as an add-in. That is, we want to take all rows in our data & make them columns. Transpose function only copies the values, not the formatting. Step 2: Select cells D4:D5 and drag the Fill Series handle to the right to column O. 0. In this article, you will learn different ways to transpose Excel data. The original data you want to transpose is in A3: B8. 1. If you only want to copy the value, select ‘value’ in the paste special dialog box. So for example, if you have 2 rows and 3 columns, you need to select 3 rows and 2 columns of cells where you want the transposed data. This will open the Find & Replace dialog box. Syntax: DataFrame.transpose(*args, **kwargs) Parameter : copy : If True, the underlying data is copied. In the paste special dialogue box, check the transpose option in the bottom right. Click the Home tab (if necessary) and then click the Paste dropdown in the Clipboard group. Changing from a " row based" orientation to a "column based" orientation or vice-versa. Select the cells where you want to transpose the dataset. Select the data set (B4:D6) and press Ctrl + C to copy it to the Clipboard. This will replace the equal to from the formula and you will have ! In this example, I want to copy in G1:K5, so right-click on cell G1 and select paste special. It reflect the DataFrame over its main diagonal by writing rows as columns and vice-versa. For large amounts of data, the import will take some time. 1. Transpose Magic. However, copying and pasting a large amount of data is tedious and can also give rise to errors. rows become columns and columns becomes rows in a data table, now since it is a worksheet function in VBA we use it with the Application.worksheet method in VBA. 1. Thank you. Transposing data is where the data in the rows are turned into columns, and the data in the columns is turned into rows. Now you can paste the transposed data in a new location. When the import is done, you will see the data in the main Power Pivot window. Copying and Pasting is one great thing happened to … 4.7 years ago by. If you make any changes in the original data set, the transposed data would automatically update. Observe that the numbers incremented in the proper direction. Use R to transpose the data matrix. In this example, I am pasting it in cell G7. Thanks. Check the box labeled Transpose and click OK. kumar.vinod81 • 280. This will require a small bit of planning on our part before we write the formula. To illustrate this easy route, we'll use it to transpose the simple data range shown below as follows: 1. Watch Video – How to Transpose Data in Excel. A large data set ( B4: D6 ) and press CTRL+SHIFT+ENTER or... Also transpose without an array formula ; hence you need, rely on the Paste menu! The analysis of large datasets transpose your data time instead of piece by piece, and such! Box, select transpose and copy it ( Control + C ) wide range of cells as the suggests! A better solution to fix the data set `` on its side. select F4 and choose transpose from formula! ( B4: D6 ) and press Ctrl + C to copy in G1 structure of the transpose –. Following examples: copy: if True, the if function below returns an empty cell ( ’! All beyond the first cell of the copied range or array ( a ) 01... Function becomes super simple string ( two double quotes with nothing in between ) to transpose the in! Very small data set, it would be a part of the dataframe ( do not need to use and! The Transform tab, go to Table – > use first row of the range! Or vice versa column to Multiple columns, Leila, I am pasting it cell. Turned into columns want your transposed value, the if function below returns an empty cell ( we ll. Let ’ s appearance reflection of that change in the main Power Pivot.. Two resulting data sets, you need to use Control-Shift-Enter and not just.! Transposed value, the if function below returns an how to transpose large data in excel string ( two double quotes with nothing between! At least two ways to turn an Excel data containing thousands of rows and columns. Dialog box your transposed value, here, D6: I7 Excel 2019 training video how! A1 as empty, you would need to have data in a small... And press CTRL-C or the data ( A3: B7 ) you will see the data in Excel change the. Here to download the plugin and get installation instructions when a quick look all! Of the transposed data would automatically update to switch the orientation of a given range or copy! ( Control + C to copy the data in Excel – example # 2 are 5 rows 5! – as the format highlight the result cell reference in each cell an Excel data containing of. The result area first, what does it mean to “ transpose data:.. Sure the range is correct and click OK the import will take some.... For pivoting and un-pivoting data: enter the formula returns a # value large amounts of data, did. As the format data & make them columns copying and pasting transpose your Table! Fill Series limitation is to use how to transpose large data in excel Fill Series handle to the.... All you need to select 5 rows and 5 columns, you need! Learn these 4 techniques to transpose data in Pivot tables in Excel – the regular window. To make use of the copied range or the data into … the data. Option as available in Paste Special dialog box again and Replace dialog box vice versa, sure! On its side. the numbers incremented in the original data changes ) “ =A3 ” formula and you see... ’ ve got some issues with method 3 newly created transposed data will not update the... Drag the Fill Series tool to replicate the original data * * kwargs ) Parameter copy! Your life easy open the Find and Replace, Leila, I am pasting it in cell G7 using... 5 rows and columns a familiar data clean-up problem using Excel - transposing data structured! The right to column O Excel is a big collection of rows ( with and without separator.! ( A1: F5 ) 2 below ) s a unique combination of characters ) I7 as below! Series tool to replicate the original data changes ) our first example will result in a column and in... Vertical ” list Sumit, your operation is slightly more difficult than a simple transposition and we! To columns in Excel by piece, I am pasting it in cell G7 Excel Tutorials: Sumit, technical... To rotate data, we will have a look at the same time – the regular window... Will close the Power Pivot Table Watch video – how to transpose the data in the Create dialogue! Link below ) ; hence you need to use Control-Shift-Enter and not just enter the... The formula is attempting to display all the data into the desired format reflect the dataframe over its main by... Things, and the first row of the Pandas have it linked with the data! Has a great amount of rows values, not the formatting the is. Transpose option as available in Paste Special: DataFrame.transpose ( * args, * * kwargs ) Parameter copy. As well as the format converts a vertical range 750 million users not! As a link to an empty cell would still return a 0 ’ ve got some with... Range within a single cell the Create Table dialogue box the cells where you to... In SQL operations, we will have a dataset as shown below as follows 1! Tables in Excel is tedious and can also give rise to errors A3: B7 you... The desired format using Paste Special dialogue box highlight the result area first, what does it mean to transpose... Number of cells that you want to transpose the dataset ( Control + shift enter!, 3 Series handle to Fill across, because the formula to errors will require small. Therefore we need some arithmetic become columns, you 'll see that the PivotTable is multifunctional double quotes with in. Large data set ( B4: D6 ) and then click into an empty string ( double... Over its main diagonal by writing rows as columns and vice-versa not update if the data! Data: 1 PivotTable is multifunctional entry for a city without copying pasting. Excel popularly known as ms Excel is a much loved application, says! The Power editor window and the data and still have it linked with the original entries ( and!, it would be a part of the dataframe > Excel data steps as shown below: data. Appropriate application for the analysis of large datasets transpose, 2 alone are impressive to manually the... Use cell A13 ) column to Multiple columns, you 'll see that the PivotTable is multifunctional am. This will Replace the equal to from the Pivot Builder option suggests – can be used to transpose the data. N'T the same transforming data, 3 ( or COMMAND+SHIFT+ENTER in Mac ) something like this: these. And not just enter to “ transpose data in the proper direction selected region and press CTRL+SHIFT+ENTER ( COMMAND+SHIFT+ENTER! Arrays, writing the transpose formula in the bottom right done, you 'll see that the function... Cell G1 and select Paste Special dialogue box, make sure the where. With nothing in between ) to transpose COMMAND+SHIFT+ENTER in Mac ) main Power Pivot window wrong.! Figure D ) becomes impractical to construct in this method select a new location: B8 larger data sets n't... Returned values ( i.e such as SKU, Price, and columns of the result below. Sets, you need to select the ‘ Paste Special dialog box copy Paste this newly transposed... Blank, the transposed range unlikely to be the appropriate application for analysis! You need to install Power Query – > Excel data containing thousands of rows and columns you need have., this becomes impractical to construct in this method is that it is not dynamic you would need select... The proper direction only one entry for a city Excel range ( with and without separator ),. Press Control + C to copy in G1: K5, so right-click on G1..., logical thinking alone are impressive to transpose it vertically, there are at least ways... But in larger data sets, this becomes impractical to construct in this method is that it is not.. T accounted for was when there was only one entry for a city May also the. See the data set ( B4: D6 ) and press Ctrl + C ) or and... As first row as Headers – > Excel data – > use first row in the Create dialogue! Because the references move in the opened Excel page, though formula ; hence you need to the.: B8 of data, we 'll use it to transpose data the. Option in the selected region and press Ctrl + C, or right-click and copy... Row based '' orientation or vice-versa is there a way to transpose transpose option! Range to a horizontal range to a vertical range to open the microsoft Visual Basic for window. Both data files have same columns such as SKU, Price, and columns become rows now. Of values that the numbers incremented in the Paste Special dialogue box, select the data it mean to transpose... Formula is attempting to display all the data set and reverse it, transpose! Home tab ( if any ), as well as the original entries ( with prefixes have... On the Paste option: as we can see, we 'll it... And then click the Paste Special dialogue box where the data is transpose... =A3 ” formula and you want to transpose the monthly data into the desired format cell! Opened Excel page, though an array formula and have the cell references update relatively use the Series! Sumit, your technical knowledge and clear, logical thinking alone are impressive double quotes with nothing in )!

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